Administrative Specialist/Assistant

Job Description: Administrative and Finance Assistant

Supporting Office Operations and Financial Management

Company Description

Founded in 1994, Fosun Pharma is a global, innovation-driven healthcare company

recognized for its work in pharmaceuticals, medical devices, diagnostics, and

healthcare services. Headquartered in Shanghai China, with a strategic global presence

spanning the United States, Europe, Africa, India, and Southeast Asia, Fosun Pharma

emphasizes "4IN" strategies: Innovation, Internationalization, Intelligentization, and

Integration. The company focuses on delivering advanced healthcare solutions in

therapeutic areas such as oncology, immune-inflammatory disorders, and more. With

cutting-edge technologies including antibody/ADC platforms, cell therapies, and RNA

therapeutics, Fosun Pharma actively addresses unmet medical needs around the globe.

Position Overview

The full-time office-based Administrative and Finance Assistant is responsible for

providing comprehensive support to both administrative and financial operations within

the organization. This role ensures efficient office management, accurate financial record

keeping, and supports the smooth functioning of daily business activities. The ideal

candidate is detail-oriented, organized, and able to multitask in a dynamic environment.

Key Responsibilities

• Administrative Support.

• Manage incoming calls, emails, and correspondence.

• Schedule meetings, appointments, and maintain calendars for staff.

• Prepare and organize documents and reports.

• Maintain office supplies and product inventory and place orders as needed.

• Assist in organizing office events and travel arrangements.

Administrative Assistance:

• Providing essential clerical and organizational support

• Managing schedules

• Handling correspondence (emails and calls)

• Maintaining filing systems (digital/physical)

• Renewal of business permit, sanitary permit, community tax certificate, etc.

Financial Assistance:

• Assist with accounts payable and receivable processes.

• Prepare, process, and file invoices, receipts, and expense reports.

• Maintain accurate and up-to-date financial records and ledgers.

• Support monthly and annual financial reporting activities.

• Reconcile bank statements.

• Accurately review and file company taxes in timely manner.

Compliance and Documentation:

• Ensure proper filing of financial and administrative documents.

• Assist in audits and compliance checks as required.

• Maintain confidentiality of sensitive information.

Other Duties as Assigned:

Support other team members and management with ad hoc tasks.

Qualifications

• Fresh graduate in office administration, financial management, bookkeeping, or a

related field is preferred.

• Good organizational and multitasking abilities.

• Good English communication skills, both verbal and written.

• Knowledgeable in MS Office (Word, Excel, PowerPoint) and familiarity with Excel

formula and accounting software.

• Attention to detail and accuracy in handling financial data.

• Ability to work independently and as part of a team.

• Trustworthy, reliable, and maintains confidentiality at all times.